How to Email a Resume and Cover Letter to an Employer

When you are jobhunting, emailing your resume and cover letter is a standard part of the process. But what is the best way to email a resume?

Potential employers are very quick to judge so it is essential to make a positive first impression. The email you send is the first thing they see so it is important to get it right.

If you have spent time writing an attractive professional resume it would be tragic to fall at the first hurdle by making a mistake when you email a resume and cover letter.

Thankfully, it is not rocket science. Using this step-by-step on how to email a resume to a potential employer will help to get your resume noticed.

Follow the employers’ instructions

When you are sending your resume by email it is important to follow the employer’s instructions to the letter. Failure to do so will show that you either have not read the job posting properly, or you have poor attention to detail.

The job advert normally gives detailed instructions on how to send your resume in an email. The details often state the resume format you should use, what you should include in the subject line of the email, what attachments you should send, and when the deadline is, among other information.

email a resume

How to choose the correct resume file format

Employers normally ask for resumes to be sent either as a PDF document or as a Word document (.doc). If the required resume format is not stated in the job posting you can send your email resume as a .pdf or .doc.

There are various mistakes that candidates make on their resumes so before you save it, make sure you have avoided the most common mistakes when writing a resume.

To save your resume as a Word document click ‘File’, ‘Save as’, then there should be an option to save it as a Word (.doc or .docx) file.

How to save your resume as a PDF depends on what word processing software you use. Normally, you can click ‘File’, ‘Print to PDF’/’Export as PDF’, and then save the file. Read some tips on choosing a good resume file name to make sure that it is named appropriately.

Writing a cover letter

Depending on the position you might need to write a cover letter to provide additional information on your experience, expertise, why you are applying for the job, and why you are a good fit for the position.

Sometimes employers give specific instructions on what you should write about in your cover letter, make sure you follow these. The resume cover letter should demonstrate why you are a strong candidate for a position.

The cover letter should be as well written as your resume and any other documentation you send an employer. Use formal English.

There are two email formats which you can use to include your cover letter. You can either copy and paste it into the main body of the email, or include it as a PDF or Word document.

If you send the resume cover email as an attachment, you still need to write an email for attaching the resume.  Write a formal email stating why you applying for the position and that your resume and cover letter are attached.

How to email a resume to a company: final checklist

Once you have written your resume email and cover letter there are some crucial things you should check before you send the email. There are some typical rookie mistakes to avoid, using a resume builder will help you to achieve this.Here are some final tips on how to email a resume to a company.

Keep it simple

Do not use a fun, crazy, or alternative font, use a simple one such as Arial or Times New Roman. Also, avoid using HTML as you do not know if the employer will be able to see it.

Send attachments correctly

It is incredible how many people forget to attach their resume to their email. This looks forgetful and amateurish. Double check you have included all the correct attachments before you send the email.

Don’t Forget the Details

The email with your resume should include a subject line and a signature with your contact details. The subject line should include the position which you are applying for, if you do not include this your email may never be opened.

Proofread everything many times

Typos and small mistakes look unprofessional. Before you email a resume, proofread all of the documentation. Check it for clarity, spelling, and grammar. Also, pay special attention to names.