Notary Resume Examples

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Professional Resume Samples for a Notary

Well-formatted resume templates and professional samples to help you build your notary resume in minutes

Notary Resume Tips and Ideas

A notary (also referred to as a notary public) is a public officer appointed by a state government. Although it is somewhat an uncommon profession, the notary’s primary roles are to witness and authenticate signatures for documents, and administer oaths. However, duties may vary according to respective jurisdiction and state.

Once commissioned, each notary public is assigned an identification number, and a record of activities to track fraudulent use of the notary seal. Individuals who are comfortable being involved with legal issues such as guiding signees in signing official agreements and handling legal documents may consider notary public as a rewarding job.

The employment outlook is also favorable for notary. BLS reports a projected 7% increase in employment in the profession from 2018 to 2028. Typical employers include banks, legal offices, other financial institutions, and real estate agencies.

Education is not a primary consideration in becoming a notary. However, different states have established standards such as citizenship, minimum age requirement, literacy, training, and a certification exam. You are also expected to possess knowledge of government laws and practices.

We recommend that you research the requirements in your state and proceed as needed. These tips and ideas will guide you through how to write the ideal notary resume with appropriate examples. We also recommend that you leverage our online resume builder to improve your chances.

Top Tips

  • Candidates should utilize a functional resume format.
  • Use a resume template to structure and enforce formatting.

Resume design should consider the following:

  • Use a professionally acceptable color scheme
  • Mobile-friendly design
  • Legible fonts
  • Intuitive design layout
  • Consistent margin and spacing
  • PDF format




  • Resume summary
  • Area of expertise
  • Key achievements
  • Professional experience
  • Education


  • Awards
  • Hobbies and interests
  • Training
Resume Length

1 letter page (8.5” × 11”)


When writing a notary resume, you should use the functional resume format. It ensures your audience can identify your areas of expertise at a glance. While other sections may not be prioritized in the notary line of work, the functional resume format emphasizes the critical skills section which your audience is most likely interested in.


Your choice of resume design goes a long way in portraying you. A bold, neat, and appealing resume design will most likely present you as a likable individual and an interesting person to work with. We recommend that you avoid the use of colors that aren’t ideal for formal documents, and use legible fonts.

In addition to that, your resume design should comply with resume guidelines and ATS best practices.


Except it was explicitly stated in the application requirement, pictures are off-limits for notary candidates.

Sections of a Resume

By carefully structuring your resume content and organizing relevant information under corresponding sections and titles, you are making it easy for your prospective employers to access the needed professional information about you. The sections to include in a notary resume are the following:

Required sections:

  • Resume summary
  • Area of expertise
  • Key achievements
  • Professional experience
  • Education

Optional sections:

  • Awards
  • Hobbies and interests
  • Training

Resume Length

A notary resume should only be one-page long. Make prudent use of space and ensure sections are spaced responsibly.

Notary Resume Section Headings

The notary public is not a common title in today’s society due to the nature of their work. This makes it hard for candidates to analyze hiring requirements and make a resolve on the critical sections to include in their resume.

The most important sections and resume titles in a notary resume are the resume summary or objective, area of expertise, and professional experience.


This resume section should be at the top of your resume, preferably after your contact information, depending on your resume template choice. Your resume summary should be a 3-4 line summary, which provides a comprehensive overview of your career, expertise, and professional accomplishments.

Experts advise you to mention your job title at least once or twice in your resume summary. This is an ATS best practice recommendation.


This section of your notary resume should enlighten your audience about your expertise. They are usually areas of applications where you are knowledgeable and capable of providing notary public services. Examples may include affidavits, marriage certificates, public evaluation, and document identification, among others. This information should be listed using bullet points.

Work experience

In this section, you are expected to give a structured summary of your previous work experiences. This must include the position you held, the name of the organization, years of work, and relevant contributions or unique achievements while at each of the organizations.

The appropriate arrangement for listing work experiences is to include the most recent experience first.

Notary Resume Vocabulary & Writing Tips

Hiring managers spend a short time evaluating individual candidate resumes. It only takes a few seconds of skimming to identify a candidate who has carefully crafted their resumes headings and words to express their professional information.

Hiring experts have noted that recruiters prefer candidates who use active resume action verbs to define their specific skills and accomplishments.

In addition to that, you should tailor your notary resume to each position, especially in the choice of words you use. Hiring managers use position-specific keywords with ATS systems to find candidates who are best suited to the job or candidates who optimized their resumes for the specific position.

You should also refrain from commonly overused adjectives and replace them with better and more concise synonyms to jazz up your resume. Here are some notary resume power words we can recommend.

Words to Use

  • Legal document
  • Report
  • Documentation
  • Certificate
  • Authenticity
  • Administrative support
  • Identity
  • Notary seal
  • Affidavits
  • Affirmations
  • Jurisdiction
  • State laws
  • Signature
  • Public record
  • Signees
  • Marriage certificates

Action Verbs

  • Witness
  • Authenticate
  • Oversee
  • Correct
  • Sign
  • Prevent
  • Schedule
  • Verify
  • Administer
  • Stamp
  • Maintain
  • Determine
  • Collect
  • Affirm
  • Attend
  • Testify

Resume Samples

1. Candidate seeking notary public role

Florida commissioned Notary public with a commendable sense of justice and patriotism. A disciplined individual who is loyal to faults and committed to upholding the truth in all situations.

  • Notarized legal documents for the public on request following due confirmations.
  • Reviewed documents and verified signee identity using government-issued I.D documents.
  • Maintained accurate notary documentation in the notary journal.
  • Examined mortgages and contract documents to establish authenticity.
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  • 3 years
  • Diploma
    High school diploma
  • Registered Professional Reporter
  • State Licensed Notary

2. Candidate seeking notary public role

Appointed Notary public with an unwavering commitment to upholding the truth in the state of Ohio. Extensively experienced verifying authenticity and standing witness to legal issues concerning the public while working with professionals in the real estate and banking sector.

  • Evaluated signees to ensure compliance with standards, including signees’ mental state.
  • Reviewed legal descriptions and documents to confirm authenticity.
  • Facilitated and stood witness to marriage under state laws
  • Issued official seal and certificate on verified and authentic legal issues following the successful establishment of a verbal oath.
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  • 9 years
  • Bachelor's degree
    in Law
  • Certified Notary
    Signing Agent
  • Licensed Notary