Notary Resume: Examples, Templates, & Guide
Legal documents are your domain, but your resume may seem like foreign territory. This guide will help you get to know this important document.
Wherever trust and fraud prevention are vital, notaries will be there. If you’re thinking of becoming or already are a notary, this guide will help you examine different career options and present your credentials in a compelling way.
Below, we’ll show you how to write your resume step by step. You can also use ResumeCoach’s AI resume builder to access professional templates and instant suggestions.
What Is a Notary and How To Become One?
Notaries are professionals who are authorized by the state to witness document signatures and verify the identities of the signers.
They can also administer oaths when needed. They work primarily with documents like real estate transactions, powers of attorney, wills, and business contracts.
To become a notary, you must meet your state’s requirements. This may include:
- Completing required training
- Passing an exam or background check
- Applying for your commission
- Obtaining required bonds or insurance
- Renewing your commission
Notary Resume Examples Tailored To Different Profiles
Not every notary resume will be the same. Use the sample resume below that best matches your circumstances as a template for creating your own.
Entry-level notary resume example
Jordan Ellis
Nashville, TN | (615) 555-0147 | jordan.ellis@email.com | linkedin.com/in/jordan-ellis
Notary Public
Detail-oriented with a Tennessee Notary Public commission and experience handling confidential documents, maintaining accurate records, and assisting customers. Strong organizational, communication, and administrative skills with a demonstrated ability to follow procedures and meet deadlines.
Skills
Notarial Procedures | Document Verification | Recordkeeping | Confidentiality | Customer Service | Data Entry | Document Management | Microsoft Word and Excel | Attention to Detail | Time Management
Experience
Administrative Intern
Cumberland Legal Services | Nashville, TN | May 2025 to August 2025
- Organized and digitized more than 300 client documents, improving file retrieval time.
- Verified identifying information on 75+ client files.
- Prepared and processed approximately 40 documents weekly for attorney review.
- Maintained confidential records for active client matters while following office privacy procedures.
- Assisted with scheduling and customer inquiries.
Student Office Assistant
Belmont University | Nashville, TN | Aug 2024 to May 2025
- Processed 100+ student forms and records each month.
- Assisted more than 50 students weekly with forms, appointments, and general administrative questions.
- Entered and updated records in university databases.
- Scanned and organized approximately 1,000 pages of documents for electronic storage.
- Helped reduce average front-office wait times by streamlining routine paperwork.
Education
Bachelor of Science in Business Administration
Belmont University | Nashville, TN | 2025
Certifications & Credentials
- Tennessee Notary Public Commission
- Notary Public Training, 2025
- Microsoft Office Specialist: Word
Notary public resume example
Melissa Carter
📍 Ely, NV | 📞 (775) 555-0184 | 📧 melissa.carter@email.com
🔗 linkedin.com/in/melissa-carter
Experienced Nevada Notary Public
5+ years of experience notarizing documents, verifying identities, maintaining accurate records, and providing professional customer service. Trusted to handle sensitive documents with discretion and follow Nevada notarial requirements. Organized, detail-oriented, and proficient in administrative and document-management tasks.
Skills
Notarial Procedures | Identity Verification | Document Preparation | Recordkeeping | Confidentiality | Customer Service | Administrative Support | Data Entry | Microsoft Word and Excel | Time Management
Experience
Notary Public & Administrative Assistant
White Pine Title Services | Ely, NV | 2021 to Present
- Completed 1,200+ notarizations while maintaining accurate journal entries.
- Verified identification and signing requirements for an average of 20 clients per week.
- Processed 500+ title, real estate, and affidavit documents annually.
- Maintained confidential records for active and completed transactions.
- Coordinated document signings with clients, lenders, and title professionals.
Office Assistant
Great Basin Community Credit Union | Ely, NV | 2018 to 2021
- Processed 75+ customer transactions and service requests weekly.
- Reviewed and filed more than 2,000 customer documents annually.
- Assisted 30+ customers per day with account forms, documentation, and general inquiries.
- Helped transition paper records to electronic files, reducing document retrieval time.
Education
Associate of Applied Science in Business Administration
Great Basin College | Elko, NV
Certifications & Training
- Nevada Notary Public Commission
- Microsoft Office Specialist: Word
Languages
- English: Native
- Spanish: Conversational
Mobile notary resume example
Daniel Chen
NNA Certified Notary
Winter Garden, FL | (407) 555-0168 | daniel.chen@email.com | linkedin.com/in/daniel-chen
Bilingual Mobile Notary Public
Serving the greater Orlando area with 4+ years of experience completing in-person and remote online notarizations. Experienced in real estate, financial, legal, and general business documents, with a strong record of accurate identity verification, recordkeeping, and customer service. Available for evening, weekend, and on-site appointments throughout Central Florida.
Experience
Mobile Notary & Notary Signing Agent
Chen Mobile Notary Services | Winter Garden, FL | 2022 to Present
- Completed 1,500+ in-person and remote online notarizations.
- Traveled to client appointments throughout Central Florida, including Orlando, Windermere, and Clermont.
- Completed 350+ loan signing appointments involving mortgage, refinance, and closing documents.
- Maintained accurate records while protecting confidential client information.
- Earned a 98% client satisfaction rate through flexible scheduling, clear communication, and reliable appointment service.
Administrative Assistant
Lake Apopka Title & Escrow | Apopka, FL | 2019 to 2022
- Prepared and organized more than 500 real estate transaction files annually.
- Coordinated approximately 30 client appointments per week.
- Reviewed 1,000+ documents annually for missing signatures, dates, and required information.
- Maintained electronic and paper records for 250+ active transactions at a time.
Education
Associate in Science in Business Administration
Valencia College | Orlando, FL
Certifications & Training
- Florida Notary Public Commission
- National Notary Association (NNA) Certified Notary Signing Agent
- Remote Online Notary (RON)
- Loan Signing System Training
Skills & Software
Identity Verification | Document Review | Electronic Recordkeeping | Customer Service | Scheduling | Route Planning | DocuSign | Notarize | Microsoft Office | Google Workspace
Languages
- English: Native
- Mandarin Chinese: Bilingual
How To Write a Notary Resume Step by Step
Capturing every step is part of your recordkeeping as a notary. We’ve done the same to help you build your resume.
1. Start with a professional header
Your header should include your full name, phone number, a professional email address, and your location.
Today, most notaries also include the URL for their LinkedIn profile. If you are commissioned as a notary public, you may choose to include your commission number or the state issuing your commission in the header.
TIP
Your LinkedIn profile provides a deeper dive into your professional life. You can use our LinkedIn Analyzer tool to optimize your profile for your job search before sending in your applications.
2. Summarize your notary expertise
Your summary statement should highlight your years of experience as a notary, the types of notarizations you’ve done, and the industries you’ve worked with, such as legal, banking, real estate, or healthcare.
You can also highlight any other key strengths, especially if they match the requirements of the job description.
Notary Public and Accountant
20 years of experience performing notarizations alongside professional accounting responsibilities. Brings exceptional attention to detail, financial acumen, and a thorough understanding of document accuracy, recordkeeping, and confidentiality. Experienced in verifying identities, witnessing signatures, maintaining compliant notarial records, and providing dependable service to clients, colleagues, and business partners.
3. Showcase your experience with measurable achievements
List your work experience, starting with your most recent notary positions and working backward in time. Include your employer or indicate self-employment or independent mobile notary status.
Use bullet points to describe your responsibilities. Start with action verbs and include as many quantifiable details as possible, such as:
- Number of notarizations completed
- Loan signings or real estate closings handled
- Number of clients served
- Reduction in document errors or rejected filings
- Percentage of repeat or referral clients
- Number of law firms, lenders, or title companies supported
Notary Public
Silver State Bail Bonds | Reno, NV | 2019 to 2025
- Completed 15 to 20 notarizations weekly for bail bond agreements, affidavits, powers of attorney, and related documents.
- Verified identification and signatures for 700+ clients annually.
- Processed and organized 1,000+ confidential documents per year.
- Coordinated notarization appointments with clients, cosigners, attorneys, and staff.
- Maintained accuracy across notarial records and transaction documentation.
4. Include your commission, certifications, and education
Your notary public commission is an essential element of your resume. Include the issuing state, the expiration date (if applicable), and any additional credentials you may hold.
These might include Notary Signing Agent (NSA) certification, remote online notarization (RON) authorization, or continuing education. Don’t forget to include your formal education, including university degrees.
5. Highlight your notary and administrative skills
Use your skills section to show that your abilities match the role’s requirements. Take note of qualifications mentioned directly in the job description, and prioritize these.
Keep the list brief by ensuring all skills are relevant to the role, and try to **balance technical expertise with soft skills** and interpersonal qualities.
Notarial skills
- Identity verification
- Document notarization
- Notarial recordkeeping
- Signature witnessing
- Oath and affirmation administration
Legal skills
- Legal document handling
- Regulatory compliance
- Fraud prevention
- Document authentication
- Confidentiality
Administrative skills
- Recordkeeping
- Data entry
- Scheduling
- Document preparation
- File management
Soft skills
- Communication
- Attention to detail
- Professionalism
- Time management
- Customer service
How To List Notary Public on a Resume
You have several options for making your notary status clear to your reader. You can include it alongside your name, in the header listing your role, in the resume summary, and/or in the certifications section.
| Credential type | Recommended format | Example |
|---|---|---|
| Standard Notary Commission | Title, state, commission number, expiration date | Notary Public, State of California, Commission #2412345, Exp. 03/2028 |
| Notary Signing Agent (NSA) | Credential and certifying organization | Notary Signing Agent (NSA) | National Notary Association |
| Remote Online Notary (RON) | Credential and state authorization or platform, expiration | Remote Online Notary (RON) | Florida Commissioned | Exp. 12/29 |
| Renewal in Progress | Your current credential, commission number, and renewal status | Notary Public, Arkansas, Commission #12345 | Renewal Pending |
Tips for Writing a Strong Notary Resume
As a notary, your resume should demonstrate reliability, professionalism, and the authorized services you can provide your employer or clients. Before submitting your resume:
- Tailor your resume to each role you apply for, rather than using one generic document.
- Optimize your resume for Applicant Tracking Systems (ATS) by including keywords.
- Remove unnecessary legal jargon that might confuse hiring managers.
- Quantify your experience with notarizations completed, clients served, etc.
- Highlight unique skills like complex transactions or specialized projects.
- Keep your notary commission and certifications current and up to date.
- Proofread your document and correct any errors.
When you apply these tips, your notary resume can open doors. Want to walk through that door with confidence? You can practice common questions and prepare for your interview with the help of our AI mock interview tool.
FAQs
Most notaries should use a chronological resume format. This places your most recent experience at the top of your document. This is ideal for notaries, as a current commission is vital to getting the job.
Yes, you can include your commission number, usually in the header or Certification section. However, you are not required to do so. Include the issuing state, and your employer can use state-maintained public databases to verify your commission.
Like the commission number, including a background check on your resume is optional. You might choose to do so if it is requested by the job listing, is relevant to the position (for example, working with sensitive financial or legal documents), and was completed through a recognized notary organization.
Include the date; don’t include older checks. Be careful not to include confidential information or personal identification numbers.
Yes, requirements differ by state, but legal experience is not a requirement. To become a notary, you may need:
- To reach a minimum age
- To reside in the state
- Training to pass an exam
- To pass a background check
- Insurance or a surety bond
The best ATS keywords are those that match the job description. The following are commonly used in the industry:
- Confidentiality
- Customer service
- Document authentication
- Document management
- Fraud prevention
- Identity verification
- Legal document handling
- Loan signings
- Notarial acts
- Notarial recordkeeping
- Notary public
- Notary signing agent (NSA)
- Regulatory compliance
- Remote online notarization (RON)
- Signature verification
Yes, you should include a cover letter with your notary resume, even if it was not requested. A matching cover letter gives your resume a professional and finished appearance. Our cover letter generator can make writing your letter easy.
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