Exchange Administrator Resume Examples

Use an Exchange Administrator resume sample to build your professional profile

Build your resume here

Professional Resume Samples for an Exchange Administrator

Build an attractive Exchange Administrator resume that will grab the attention of potential employers

Exchange Administrator Resume Tips and Ideas

An Exchange Administrator is responsible for operation management and system administration for cloud based and on-premise environments. The role entails developing responses to client requests for services, problem identification and implementation of hardware, software, application and network systems changes.

Like most positions in the IT field, the Exchange Administrator position is very expansive, with new roles emerging every day. As such, a simple resume indicating basic technical qualifications, academic history, and professional experience will not set your resume apart from those of other job seekers. Your resume must be tailored to suit the responsibilities of each single job vacancy.

To improve your chances of getting called in for an interview, use the following expert resume tips. These will guide you on the essential aspects of your resume that you should highlight to make it unique and appealing.

Top Tips

  • The chronological resume format is the most acceptable
  • Combination and functional resume formats are ideal for career changers
  • Access ready-formatted templates from online resume builders

Consider the following design concepts:

  • Use of white space
  • Section organization
  • Color and font
  • Infographics
  • Use of tables




  • Contact information
  • Resume summary statement
  • Skills
  • Work experience
  • Education and training


  • Honors and awards
  • Certifications
  • Seminars and conferences attended
  • Personal interests
  • Languages
Resume Length

1 Letter Page = 8.5” x 11”


A winning Exchange Administrator resume must be well presented with the best resume format. The layout represents the analytical and organizational skills of an applicant, which are key abilities in the IT field. You must demonstrate your organizational abilities by presenting a clear and well-structured resume. Use the right formatting tools to produce a resume with professional font style, color, size of lettering, and spacing.

Resume structure depends on an individual’s working history. The chronological resume format is recommended since most job seekers have a steady career progression. This format allows you to display a reverse-chronological list of your job history.

In case you are looking for a job change or have gaps in your professional history, a combination or functional resume format will suit you. These formats highlight your skills and career accomplishments, removing the focus from your work experience trajectory.


Your resume design should reflect your profession and at the same time, display your individuality. The traditional simplistic design is recommended. However, if you want to impress the hiring managers, you could be more inventive by using innovative graphics in your resume design.

Creative resumes have become increasingly acceptable, especially by start-up companies, but caution is counseled when designing them. Find out if innovative graphics are ideal for the position you are applying, and if the company culture is tolerant of them. If you decide to create an artistic Exchange Administrator resume, make sure you do not go overboard with the design features and make it too fancy.


Do not include your photo in your Exchange Administrator resume when applying for a job in the United States. Photos introduce race, gender, and looks, which may rouse subconscious discrimination by hiring managers.

Other countries around the world, especially in Europe, such as France and Spain, may request that you include your photo in your resume.

Sections of a Resume

Your Exchange Administrator resume should include a myriad of details relevant to the position to which you are applying. These details must be organized in clear, well-organized sections to enhance legibility. Sections in your resume will depend on the resume format you choose. In a functional resume format, for example, work history and skills summary are combined into one section rather than being listed separately as in a chronological resume format.

The primary resume sections to include in an Exchange Administrator resume include:

  • Contact details
  • Skills
  • Work experience
  • Education and training

To heighten your value as an employee, you may also include additional sections that are relevant to the vacancy. These include:

  • Personal interests
  • Seminars and conferences attended
  • Honors and awards

Soft skills and knowledge of several languages should not constitute a separate section of your resume, Integrate this additional information into your skills summary.

Resume Length

The typical resume length should be at most two pages. It is permissible to go beyond this limit if you have a great deal of relevant skills and experiences.

Exchange Administrator Resume Section Headings

Use a well-crafted resume objective statement or summary statement to introduce your resume. The former is recommended for entry-level applicants while the latter is more apt for executive-level candidates.

The most critical Exchange Administrator resume section headings include:

Work experience

An Exchange administrator must at least have experience implementing and managing exchange 2010 or administering, supporting, and maintaining Microsoft SQL Servers.

Include all your work history that demonstrates experience in the Exchange Administrator field. In addition to listing your past jobs, detail achievements, and responsibilities giving quantifiable and industry-specific examples. Include instances that your work improved productivity or increased profits for your previous employers.

When using the functional resume format, do not include this section. Instead, describe your relevant work experience in the explanatory notes of your skills summary.


Exchange Administrators must possess an array of skills that enable them to tackle all the responsibilities of the job. This includes both technical and soft skills.

Before listing your skills, you should first carefully analyze the job description to determine the skills most relevant to the job you are considering. Give priority to these skills and highlight each with an example and data to support your claimed success.

You must always give priority to the newest technologies and leave out the outdated ones unless they are a requirement for the job to which you are applying.

Use soft skills to demonstrate your value in various environments. Language proficiency, for example, reflects your value in multilingual settings.


A bachelor’s degree in an IT-related field such as Computer Science, is an essential requirement for Exchange Administrators. You must, therefore, list your relevant college degrees along with the institution name and year of graduation. Listing majors pertinent to the job is also recommended, especially for entry-level job applicants.

Follow this with additional training and additional certifications you have received.

Exchange Administrator Resume Vocabulary & Writing Tips

Using relevant resume buzzwords makes your resume standout from the stack. How and where you use them can determine if your resume is picked for review or rejected.

Words to Use

  • Exchange environment
  • Active Directory
  • Life cycle
  • System group management
  • Application service packs
  • Application security patches
  • Institute deployment procedures
  • Corporate email service
  • Diagnostics
  • System updates
  • Cyber-security
  • Server infrastructure
  • System monitoring

Action Verbs

  • Operational administration
  • Email archiving
  • Root cause analysis
  • Operational management
  • Testing
  • Process checks
  • IT asset inventory management
  • Configure
  • Installing
  • Implementing
  • Resolving
  • Troubleshoot
  • Evaluate
  • Install
  • Optimize
  • Supervise

Resume Samples

1. Candidate seeking Microsoft Exchange Administrator role

Conscientious Exchange Administrator with over 10-years-experience setting up, integrating, and providing maintenance support for Exchange technologies in mixed OS environments across multiple servers. Spearheaded the construction of IT department servers.

  • Interconnected Microsoft Exchange, implemented Internet Mail Service and deployed outlook Web Access effectively expanding email capabilities
  • Successfully upgraded Microsoft Exchange 2010 Severs from SP1 to SP3
  • Installed, configured and managed Barracuda Networks Spam and Firewall Software effectively lowering spam by 95%
  • Created useful training materials for junior Exchange Administrators
Build your resume now
  • 10 years
    working experience
  • Master’s Degree
    in Computer Science
  • Bachelor’s Degree
    in Computer Information Systems
  • Trained
    in Mcse 2003

2. Candidate seeking Exchange Administrator role

Result oriented Microsoft Exchange Administrator looking to solve connectivity issues for remote users of Has more than 7 years of experience setting up and running Exchange servers for major firms. Has resolved Exchange problems and secured email security for major pharmaceutical companies, including GlaxoSmithKline.

  • Supervised multiple projects and enforced deadlines
  • Mentored junior Exchange Administrators
  • Used several Quest server products to maintain optimal Exchange Server health
Build your resume now
  • 7 years
    of working experience
  • Bachelor of Science
    in Telecommunications Information Management
  • Associates degree
    in Computers and Electronics
  • Microsoft MCSA
    Server certified