Office Assistant Cover Letter Example
Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.
As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?
By submitting a cover letter you can help take care of that problem!
Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage. In this guide, we’ll go over how you can draft your letter by mentioning:
- How to write your Office Assistant cover letter introduction
- Ways to tailor your letter to each company’s needs
- What to list and what not to list if you are changing fields
- Skills and certifications that you should add to both your letter and resume
Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps.
Office Assistant Cover Letter Example
To help you get started, we’ve come up with a sample Office Assistant cover letter.
You can use the following example and our writing guide to come up with the perfect structure for your letter.
Hiring Manager’s name
Company name
Company address
Date
Dear Mr/Ms. [Hiring Manager Name]
I’d like to apply for the Office Assistant role at [Company] as advertised on Monster.com. I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.
While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.
I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.
It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].
Thank you again for considering my application. I look forward to hearing from you.
Sincerely,
Name
Address
Phone number
Email address
Start Your Office Assistant Cover Letter With a Strong Intro
A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.
If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs.
If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills.
Specifically, you should reference the following topics
- Highlight relevant skills: Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
- Show enthusiasm: Convey your passion for administrative work and supporting office functions.
- Address the company’s specific needs: Research the company and tailor your introduction accordingly.
- Mention your years of relevant experience: If you have prior experience as an Office Assistant or in a related role, talk about it briefly.
Here is an example of how it can look:
As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.
How to Address the Employer’s Needs in Your Cover Letter
Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them.
- Do your research: First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
- Specify your relevant skills: Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
- Show that you can adapt: If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
- Address any concerns: Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.
If you can touch on these points you should be able to grab the attention of many employers.
Changing Careers: What to Include and Avoid
Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting.
If that’s the case take a look below at what you should add to your letter and what you should probably leave out.
What to Mention
Here are different topics you can touch on if you’re changing careers.
- Your willingness to learn: Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
- Relevant achievements: Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
- Reason for the change: It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
- Any transferable skills: Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.
What Not to Mention
There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.
- Negative reasons for changing careers: Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
- If you lack experience: Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications.
- Salary or benefits: The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
- Generic sentences: Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.
Certifications to List in Your Office Assistant Cover Letter
If you are an entry-level applicant, you should try to include some certifications in your letter.
Certifications and training can not only be positive for you as an employee but also give your letter a major boost.
Here are some certifications that would look great in your letter:
- Microsoft Office Specialist: Validates proficiency in Microsoft Office tools.
- Certified Administrative Professional (CAP): Covers organizational management and technology.
- Certified Professional Secretary (CPS): Focuses on administrative functions and management.
- QuickBooks Certification: Beneficial for handling financial records in smaller firms.
- Project Management Professional (PMP): Demonstrates project management and organizational skills.
Review the example below to understand how to easily include any of your titles or courses that you’ve completed.
As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.
Essential Office Assistant Skills for Your Cover Letter
Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot.
Here are some key skills that Office Assistants need to be successful:
- Document management
- Meeting coordination
- Inventory management
- Data entry accuracy
- Office software proficiency
- Travel arrangements
- Calendar management
- Report preparation
By adding these skills and your accomplishments using them you’ll have a well-rounded letter. Study the example below to know how you should write in your essential skills.
In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.
This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly.
Key Points
Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it.
By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.
Apart from the tools keep the following tips in mind:
- Create a detailed introduction
- Explain how you were successful thanks to your skills
- Add relevant certifications
- Avoid unnecessary information
If you follow the advice in this article there’s a great chance you’ll be back in the office in no time.
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