Executive Assistant Cover Letter Example
Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.
Executive Assistant Cover Letter
As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.
You’ve found the perfect job vacancy.
The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.
Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.
You can find a resume template to make creating your resume easy, but a cover letter is more personal.
You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.
So how can you show off your qualifications and motivation in a cover letter?
If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.
Read this guide to learn how to:
- Write a cover letter if you have work experience
- Write a cover letter if you have no work experience
- Write your cover letter if you have an employment gap
Let us assist you in managing how you create your cover letter and land your dream job.
Executive Assistant Cover Letter Example
To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.
Hiring Manager’s name
Company name
Company address
Date
Dear Mr/Ms. [Hiring Manager Name]
I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.
I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.
Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.
In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.
Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.
Thank you for taking the time to read through my application.
Sincerely,
Name
Address
Phone number
Email address
Looking over an example is key to understanding what to include. By using a resume builder as well, you’ll have the perfect resume and cover letter to impress a potential employer.
How to Write a Cover Letter for Executive Assistant with Experience
When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.
That means your cover letter must bring something different to the table.
Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.
That’s why the correct cover letter structure will be your best friend.
By formatting your letter the ideal way, you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.
Let’s take a look at how you should begin your letter.
Wrong ❌
I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.
Right ✅
Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.
This works much better.
By beginning your cover letter like this, you demonstrate an accomplishment, relevant to the job opening.
The rest of your letter should mention relevant experience and information as well.
In your body, you should mention your motivation to fill the vacancy and work for the company.
Conclude your cover letter by explaining how your skills match the company’s needs.
Remember to keep your letter personal.
How to Write a Cover Letter for Executive Assistant with No Experience
Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”
You may not have work experience yet, but that does not mean you are unqualified.
All you have to do is write a cover letter demonstrating how your skills match the vacancy.
By doing this, a hiring manager can still conclude that you are the best candidate.
So how can it be done?
It’s essential to know what the company requires.
There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?
That won’t necessarily be the case.
The secret is to study the job posting, look over what they want, what they expect from you, what the company is about, and anything else that is listed.
Touch on who you are as a person, your education, and any internship or volunteer experience you have.
Also, be sure to mention the following in your cover letter:
- How you meet company needs
- Relevant accolades
- Your relevant skills
By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel they should call you in for an interview.
You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will outwork the other applicants.
💡Tip
When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.
How to Write a Cover Letter for Executive Assistant with an Employment Gap
This might be the first job you are applying for after a long time.
You might think your job application will automatically end up in the rejected pile.
However, if you write your cover letter the correct way, that won’t happen.
If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.
You should follow these rules if you have been out of work for a while.
- Be Sincere: Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
- Mention time off when appropriate: If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.
💡Tip
Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.
To avoid problems related to your employment gap, use the ideal cover letter and resume formats.
That also lowers the chances of a hiring manager being worried about any long periods without employment.
Executive Assistant Cover Letter Tips and Advice
An Executive Assistant has to take on a lot of different tasks in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.
As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching responsibilities over scheduling for executives’ daily schedules and clerical necessities. This needs to come across in your letter.
You’ll need to show that you know how to make quick adjustments and decisions should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.
Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of personal and professional information that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.
💡Tip
Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.
Remember, your written skills need to shine through on the cover letter and resume. Executive Assistants will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.
Executive Assistants are also often placed in charge of Administrative Assistants, given their senior authority and extra years of experience. Therefore it’s wise to indicate what training and support you provided to other admin and clerical assistants in the companies you’ve previously worked in.
As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the skills most desired by the job description.
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