Personal Assistant Resume Examples

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Professional Resume Samples for  a  Personal Assistant

Make your expertise shine with the best personal assistant resume

Personal Assistant Resume Tips and Ideas

Personal assistants play a critical role in helping top executives manage everyday activities. The objective of this role is to ensure top executives can get their work done efficiently and effectively without distractions.

Personal assistants need to be skilled in handling clerical and administrative activities, such as organizing meetings, taking phone calls, making travel arrangements, liaising with clients, and handling mail.

Displaying your ability and experience in doing such activities is essential to impressing recruiters. Although the job typically doesn’t have an educational requirement, having a college degree will give you an advantage when writing a personal assistant resume.

There are many executives in varied industries that require personal assistants. This also means their needs vary based on the industry and company you apply to. Hence, your best bet is applying to positions in industries and companies that best match the specific competencies you have.

While writing your resume, you should consider the ultimate objective of a personal assistant. Don’t be too focused on the responsibilities, and forget to factor in the actual results that you intend to produce through your work, or what you achieved in past jobs. Hiring managers will certainly be impressed with someone who isn’t just there to do the recommended duties and nothing more.

Top Tips

Format
  • Chronological format
  • Combination resume, if you don’t have sufficient experience
Design
  • Sufficient spacing
  • Sections with columns
  • Font styles such as Calibri and Arial
Photo

No

Sections

    Required:

  • Contact information
  • Objective of resume
  • Education
  • Skills
  • Work experience

    Optional:

  • Awards
  • Languages
  • Personal interests
Resume Length

1 letter page (8.5’ x 11’)

Format

The chronological resume format is ideal to use for a personal assistant resume.

In this format, you present your work history starting from the most recent. It helps show hiring managers that you have done the sort of work they require of a personal assistant.

The work history is also useful in showing your consistent active presence in the industry. Recruiters can easily see the dates that you worked in other companies and your progression from the time you started your career.

If you have gaps in your work history, a combination or functional resume formats are the ideal choices.

Here, you’ll present your skills first and then your work experience. The skills provide details of your capacity and suitability for the job, which isn’t available in your work history.

Catering to all the necessary details and formatting aspects in crafting such resume formats can be hectic. That’s why we created a resume builder to help you do just that.

Design

A good resume design will make it easy for hiring managers to identify your most powerful competencies.

This means the resume shouldn’t look jumbled up and overcrowded. It should have ample spacing between different sections.

You can use columns and lines to divide different parts.

Most of all, the words must be legible even from a distance. That’s made possible by using highly readable fonts like Calibri or Arial.

Photo

Due to anti-discriminatory laws within the US, hiring managers don’t consider resumes that have photos. Therefore, don’t include a photo in your resume.

Sections of a Resume

The sections you include first in your resume will influence a hiring manager’s first impression of your capability. Therefore, you must only place the most valuable sections first.

The primary sections for a personal assistant resume include:

  • Contact information
  • Summary statement
  • Education
  • Skills
  • Work experience

If you have more competencies than what you featured in the primary sections, you can include such optional sections as:

  • Awards
  • Languages
  • Personal interests

Resume Length

Whether you have extensive experience, or a limited work history, strive to feature all that information in a one letter-page (8.5’ x 11’).

Personal Assistant Resume Section Headings

Although your entire resume should present a unified look, don’t rewrite the same details from one section to the next. Each section should provide unique aspects of your varied capabilities.

Work experience

When presenting your work experience, do not highlight aspects that prove to employers that you’re not the right fit. This happens when the kind of tasks you handled in past jobs don’t reflect the kind of tasks you’ll encounter in the job you’re applying for.

Different top executives may have needs that don’t exactly match. Although having any type of related previous experience would show that you have transferable skills, someone else who has the exact experience that matches the current role will have a better chance.

Therefore, you should be smart in highlighting responsibilities in your past job that match the kind of roles you expect to perform for your target employer.

Skills

In the same way that your work experience should match the target employer’s needs, so also should your skills section.

You need to present a resume skills list that you’re confident will apply to the employer you want to work for. You can know which skills they are by understanding the types of responsibilities you’ll be given in that job.

The employer’s job description will give you a good hint as to what you’ll be doing in the job. You can even go further to investigate the different kinds of requirements other employers have, and compare it with your preferred employer. This will give you an insight into what to include and what to avoid.

Education

Although it’s not likely that you will get a college degree every year, having ongoing training is a good sign to employers that you’re constantly improving your utility as a personal assistant.

Besides, some training courses don’t necessarily require attending college. You can enhance your value by gaining competencies in multiple areas. This may be learning to use new software in the workplace or learning new languages.

You can show how valuable your education qualification is to recruiters by mentioning the coursework involved, which match specific responsibilities you expect in the personal assistant role. This way, hiring managers can make a direct connection between your qualification and the work you’ll do.

Personal Assistant Resume Vocabulary & Writing Tips

Using the wrong words that have little to do with the personal assistant role is a sure way to get kicked out early in the hiring process. That’s because the applicant tracking system is designed to check for specific words that show how well-suited resumes are to the target role.

Here are some personal assistant resume power words to use.

Words to Use

  • Coordinating conference calls
  • Event planning
  • Typing 100 wpm
  • Calendar management
  • Travel arrangements
  • File-sharing platforms
  • Dependability
  • Independent initiative
  • Database management
  • Accounting
  • Administration
  • Organization
  • Communication
  • Efficiency
  • IT skills
  • Time management

Action Verbs

  • Plan
  • Report
  • Research
  • Manage
  • Organize
  • Coordinate
  • Maintain
  • Schedule
  • Coordinate
  • Organize
  • Deliver
  • Report
  • Contribute
  • Assist
  • Evaluate
  • Streamline

Resume Samples

1. Candidate seeking personal assistant position

Resume summary statement:

Highly organized and detail-oriented personal assistant with 3 years experience. Versed in providing support to C-level executives, and independently performing appointment, and administrative tasks. Experienced in managing event planning, travel scheduling, and shopping with effortless efficiency.

  • Planned details for successful client relations events like seminars on financial planning, golf and tennis resort weekends, and stockholder banquets
  • Sourced and secured budget-friendly entertainment and travel vendors which reduced travel expenditures by 16%
  • Created visually engaging monthly newsletter and marketing brochures using Adobe Creative Suite
  • Managed multiple responsibilities that helped clients get more time for networking events, family activities, leisure pursuits, and worry-free travel
Start your resume
  • 3 yearsexperience
  • Bachelorof Science in Business Administration
  • MicrosoftOffice Suite
  • QuickBooks

2. Candidate seeking personal assistant position

Resume summary statement:

Hard-working, self-motivated, and highly organized personal assistant with 7 years of experience serving busy corporate executives, homemakers, and entrepreneurs. A multi-tasker who thrives within demanding and deadline-intensive environments. Dedicated, dependable, and loyal with a drive to exceed expectations.

  • Designed solutions for financial, business, and household records; as well as physical spaces in closets, home offices, and playrooms
  • Planned events like casual gatherings, intimate dinner parties, and large formal affairs; and coordinated with florists, caterers, decorators, servers, entertainers, and other vendors
  • Saved clients $9,000+ annually by identifying overcharges, reviewing expenses, and negotiating with vendors for lower rates
  • Ensured on-budget and on-time completion of multimillion-dollar home renovation during client’s travel overseas
Start your resume
  • 7 yearsexperience
  • High SchoolDiploma
  • MS Office
  • QuickBooks