Medical Secretary Resume Examples

Discover how to create a medical secretary resume that employers will notice

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Professional Resume Samples for a Medical Secretary

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Medical Secretary Resume Tips and Ideas

Behind the running of every successful medical center is a diligent and efficient team of medical secretaries. These dedicated members of staff are responsible for the majority of administrative tasks doctors require in their daily working life. They keep things properly organized by managing schedules, processing patient data, and ensuring HIPAA compliance. These are all highlights that need to be promoted on your medical secretary resume.

To be a top medical secretary you need to be well prepared to handle the administrative tasks in a busy medical center, have great people skills and know your way expertly around data systems. In the following guide, you’ll learn how to fit all this and more onto a well-optimized resume document. Use these tips and our expert resume generator to create covering documents that will get a recruiters attention.

Top Tips

  • Recommended: Reverse chronological
  • Optional: Combination
  • Choose a clean and easy to organize template
  • Break up information with bullet points
  • Use clear and distinctive headers and subheaders
  • Add a little color to dividing lines and borders
  • Write in size 12 neutral fonts
  • Create your resume in a PDF format




  • Contact information
  • Resume summary
  • Work experience
  • Skills
  • Qualifications


  • Certifications
  • Achievements and awards
  • Hobbies and interests
Resume Length

1 x letter page (8.5” x 11”)


In most cases, your medical secretary resume should be formatted as in a reverse chronological template. This is because employers will want to see your most recent work experience first, and by placing it where they want to see it your application will stand out.

However, if you’re entering the sector for the first time, or you’ve got gaps in your experience you may prefer an alternative format. In this case, the next best option is a combination design. This style of resume places equal emphasis on your medical secretary accomplishments in the workforce, and any abilities that will make you a strong candidate.


When you design a resume, you need to ensure that it’s readable and just eye-catching enough to succeed. There are a few tricks you can employ to achieve this.

First of all, it’s important to choose a well-structured template for your resume. Don’t worry about creating a graphic design masterpiece, simply opt for a template that allows you to have clear sections and organize the information well. These can be further embellished with color in the dividing lines and borders, and with a little flair in the headers. However, this is as far as creativity needs to go.

To get the best from your resume in terms of readability, write in a size 12 font and use a tried and tested typeface, such as Arial, Times New Roman, or Calibri. This will make your document much easier to skim read. Finally, remember most employers use Applicant Tracking Software (ATS) to process the dozens of resumes received for each position. To make sure your template is well optimized and passes through these filters, be sure to download it and submit it as a PDF.


Most people hiring for medical secretary roles won’t expect a profile photo on a resume. This is rarely a requirement as most recruiters will be more interest in your skills and experience in the field. Additionally, if applying in the US, hiring managers will be eager to avoid contravening strict employment discrimination laws, therefore a photo could be disadvantageous.

Sections of a Resume

The most important information you can include on a medical secretary resume are the details that emphasize your knowledge and expertise in the field. Therefore the following sections should always be a feature on your document:

  • Contact information
  • Resume summary
  • Work experience
  • Skills
  • Qualifications

However, you don’t need to simply stop at the sections listed above. You can and should also include a little further information about your additional achievements and offer an insight into your personal character. Whilst these aren’t as critical on a resume as your abilities, they can make a big difference on whether you get through in the hiring process. This is especially true if there are a lot of candidates applying. These optional sections include:

  • Certifications
  • Achievements and awards
  • Hobbies and interests

Resume Length

The best resumes keep things short. Therefore it’s often recommended you restrict the length to just one letter page. This makes life a lot easier for recruiters, as they can read your summarized work history in just a single glance. It is possible to extend to a second page if you’re really pushed for space, although bear in mind that the hiring manager may not always read beyond the first page.

Medical Secretary Resume Section Headings

To make your medical secretary resume really stand out to the recruiting manager you should seek to make your experience and skills jump off the page from the beginning. This can be done effectively with a focused resume summary statement.

By offering your potential employer a good incentive to keep reading, you’re much more likely to experience success in your job search. In this short preamble introduction you can effectively detail:

  • Your best and most relevant achievements
  • Why you’re eager to get the job
  • Some personal reasons you’re well suited to the position

Work experience

The work experience section of any resume is essential in showing the recruiter that you know the job inside out. Display as many relevant and recent roles as you can in reverse chronological order detailing:

  • The name of your position
  • The company name
  • The dates you worked for the company
  • The duties you took on in the role

When you describe the responsibilities you held in your previous positions, make sure to quantify your achievements. Mention the number of words typed per hour, the length of shifts and any other way that you contributed to a more efficient and effective medical office. Don’t forget, being a medical secretary requires a good knowledge of data integrity, electronic medical records (EMR), so be sure to qualify your experience of these subjects well also.


To be a good medical secretary you’re going to need to know the abilities that keep a medical center running. Thus, these are the exact skills that a hiring manager is going to want to see when you write your resume skills section. Be sure to include one or more of the following hard and soft skills on your document to get the best results:

Hard skills:

  • Office administration
  • EMR
  • First Aid
  • CPR
  • Data protection
  • Data entry
  • Microsoft office
  • Organization
  • Any variety of medical software

Soft skills:

  • Interpersonal skills
  • Flexibility
  • Friendly personality
  • Communication
  • Discretion
  • Time management
  • Attention to detail


In the education section of a medical secretary resume, you should demonstrate any and all training you’ve had that will support your application. Whilst, a high school diploma can be enough on its own, you’re more likely to edge out the competition with a degree in Business Administration or a similar discipline.

However, if you don’t have a university qualification, don’t worry. There are plenty of certifications that can be taken in medical administration which will vouch for your knowledge of the job effectively.

Medical Secretary Resume Vocabulary & Writing Tips

Nowadays it’s never been more important to use industry specific vocabulary on a resume. With most employers using ATS to monitor the applications before they even hit the hiring manager’s inbox, medical secretary resume keywords could be the difference between an interview and rejection from the process.

Words to Use

  • HIPAA compliance
  • Data integrity
  • Confidentiality
  • EMR
  • Appointments
  • CPR
  • Email filtering
  • Balance sheets
  • Customer billing
  • Patient records
  • Insurance
  • Medical software
  • Microsoft office
  • Cancellations
  • Compassion
  • Patient status

Action Verbs

  • Supervise
  • Manage
  • Schedule
  • Process
  • Invoice
  • Order
  • Maintain
  • Arrange
  • Train
  • Answer
  • Rearrange
  • Write
  • Bill
  • Clear
  • Send
  • File

Resume Samples

1. Candidate seeking medical secretary role

Organized and time-efficient medical secretary with rich experience in HIPAA, as well as medical back-office management and front office communication.

  • Administered scheduling for daily appointments for the medical team
  • Provided training of newer members of staff and when new safety and confidentiality protocols needed implementation
  • Improved scheduling efficiency by 30% over 9 months
  • Reduced office wastage by implementing recycling scheme and cutting out excessive paper usage
Create your resume now
  • 7 years
  • BS
    Business Administration
  • First aid
  • Volunteer
    safety officer

2. Candidate seeking entry-level medical secretary role

Eager and recently qualified medical secretary seeking new opportunities to build professional experience and grow in the medical administration field.

  • Ordered new supplies of office and medical equipment
  • Greeted patients and offered a friendly environment on arrival
  • Updated all EMRs with necessary changes and most current patient information
  • Prepared invoices and billing documents on a weekly basis
Create your resume now
  • HS
  • Certificate
    Medical administration
  • CPR
  • 3 months
    work experience

Last modified on June 5th, 2020

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