Event Coordinator Resume Examples

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Professional Resume Samples for an Event Coordinator

Event Coordinator Resume Tips and Ideas

Everyone loves a good celebration but only a select few people have the skills, experience and tenacity to organize all of that professionally. This is what sets an event coordinator aside from the rest of the crowd. Of course, there’s a lot more to being a seasoned event coordinator than just throwing a memorable party. It’s a role where budgeting skills, people management, thinking on your feet and tech know-how are all necessary.

An event coordinator role is one that requires you to be an expert manager, not only of colleagues and collaborators but of guests as well. You must also be a specialist problem-solver. After all, the show must go on if something does go astray. That can include being able to deal with health and safety issues, unpredictable speakers and errant technology.

It doesn’t matter if you’re coordinating events for 10 people or 100. Both big and small events require very different soft skills and approaches and those should be made clear on your resume. You should show how you’ve achieved constant career growth on your document so recruiters know you’re ready to hit the ground running in your brand new position.

Top Tips

Format
  • Most candidates experience success with a reverse chronological resume format
  • Those with more specialized skills may prefer a combination resume format
Design
  • Clear headings and subheadings
  • Use white space strategically
  • Make the text easily readable
  • Summarize your experience with bullet points
Photo

No

Sections

    Required

  • Contact information
  • Resume objective statement
  • Work experience
  • Education

    Optional

  • Skills
  • Association memberships
  • Awards
Resume Length

1-2 Letter Pages – 8.5” x 11”

Format

For most event coordinator resumes the reverse-chronological resume format works best. This has many advantages, including putting your most recent experience in the field near the top of the page, right where a hiring manager is most likely to notice it.

However, if you’re newer to the sector or you’ve got more specialized skills that you really want a recruiter to see quickly you may opt for a combination resume format. This is better at placing the focus on a mix of skills and experience.

Design

The most important thing that an event coordinator resume needs to do is catch a recruiter’s attention. Therefore it’s critical that you make the highlights on the paper or digital document easy to spot so that your experience jumps off the page.

A good way to start your resume off right is by marking out each section with clear headings and subheadings. To do this use white space strategically. This is key to making sure your design is readable and that there’s just enough (but not too much) space between each segment on your resume. A jumbled and cluttered design is only likely to make a reader pass over your profile and move onto one of your competitors.

You should also make the text easily readable by using a clean and clear resume font like Times New Roman or Arial and by making it a suitable size. 12 point font is usually recommended in this case.

Finally, try to summarize your experience with bullet points or another list format. This will keep your resume design concise and clear so that the hiring manager can spot all your strengths easily.

Photo

Hiring managers in the United States don’t commonly expect a photo on an event coordinator’s resume. In fact, it is often recommended that you don’t include a profile on your resume document as recruiters will often disregard designs with photos of the candidate.

Despite a headshot not being required in the US, adding a profile photo to a resume is sometimes a necessity in European countries. Be sure to double check what the national norms are before tailoring your event coordinator resume to a foreign market.

Sections of a Resume

Choosing the right sections for an event coordinator resume is the first step to making the document one that will win you interviews. That means highlighting the experience and qualifications that are relevant for the roles you’re targeting.

The essential segments you should always include on an events resume are the following:

  • Contact information
  • Resume objective statement
  • Work experience
  • Education

If you have achieved any particular accolades or earned any specialized skills during your career planning events, these could also give your resume a real boost. The other sections you could include on the page are:

  • Awards
  • Skills

Resume Length

Your resume should be 1-2 letter pages in length. Any longer than this runs the risk of your bio being thrown in the trash. After all, a resume should be a concise summary of your career so far. Picking and choosing the highlights carefully is just as important as having the right skills and qualifications on a CV

Event Coordinator Resume Section Headings

A truly stand-out event coordinator resume should always make a strong statement of intent from the very start. That’s why an eye-catching resume career objective is a great way to start off your bio.

Use this as an opportunity to highlight some of your best career achievements as well as your top skills. This is also a great spot to show off your passion for event planning and stating a few of your motivations for applying for the position in question. To get the best results with this section, try to tailor your resume objective to the type of job and company you’re targeting.

Work experience

The work experience section on a resume is your perfect opportunity to demonstrate growth over the course of your career. It is the story of all your practice in the field so far. Don’t be afraid to show off all the top moments from your working life here and any shining moments where you made an important event really pop.

Being an event coordinator is all about versatility and that should be reflected in your resume. Marketing experience can be a very useful tool for getting called in for interviews. This is because hands-on marketing skills or knowledge of marketing procedures are often essential in order to do the job properly. Not to mention you’ll often be working closely with marketing teams.

The same is true with your experience in budgeting and planning. Seeing your ability to create Request for Proposals (RFP) or invoices will be huge bonus points for anyone reading through your resume. You should also make clear any technical experience using specialist event software and hardware.

The most important thing to do with any or all key points from your career thus far is to make them numerical. Try where possible to back up as many of your accomplishments with relevant data. If you ever helped cut costs by 10%, organized a successful event for 1000 people or handled a budget worth $250,000 get that information on the page!

Education

Whilst it’s true that being an event coordinator is a very hands-on role, there are a few academic resume qualifications that you should try and show off.

The first thing most recruiters will want to see is a degree in marketing or event planning. However, a broad range of different academic disciplines will be suitable for a coordinator position. This can be as varied as a degree in math, PR or even data management.

Beyond this, do be sure to include any extra certifications, workshops or training that taught you more nuanced skills in the event planning world. Specialized knowledge is a great hook for the reader and will certainly get an HR manager’s interest. Any courses accredited by the International Live Events Association (ILEA) for example are sure to be helpful assets to that end.

Skills

Another good way to punctuate your application is with a nicely detailed resume skills list. There are a plethora of abilities you can use to your advantage on paper. Budgeting, organization, communication are all going to help you on your journey to getting the job.

Also, remember that the soft skills that come with the different types of event planning. For example, if you’ve been in charge of smaller more intimate groups of guests you’re going to know a lot more hospitality tips and tricks. Alternatively, if you were planning events for hundreds if not thousands of guests you’ll have used knowledge of group dynamics, catering and talent management. Remember little touches like this can often make the difference between a good and a great event coordinator resume.

Don’t forget to also mention any familiarity with relevant technology that helps you do the job with supreme skill. In the events world, this can include experience with software like Microsoft office, planning tools like Eventbrite or even social networks that may help publicity like Twitter and Instagram.

Event Coordinator Resume Vocabulary & Writing Tips

Like any good resume today, you should look to include as many relevant event planning keywords as possible. This will help you avoid getting your application discarded by Application Tracking Software (ATS) before it’s even reached a real person in HR. Acronyms like Estimated Departure time (EDT), Estimated Time of Arrival (ETA), Installation and Dismantle (I&D) or Request for Proposal (RFP) will also showcase your familiarity with the job.

Finding the right terms can be made a bit easier by rereading the job advert. Look at the skills and abilities that the employer is looking for in a candidate and try to make your resume as a close a fit as possible to that. This is a sure fire way to get interviews.

Finally, don’t forget to read through your document one final time to check for mistakes, readability, and clarity before you apply. Also, don’t be afraid to hit the spellcheck button. Little errors with spelling and grammar can crush your chances of getting the position.

Words to Use

  • Keynote
  • Proposal
  • RFP
  • EDT
  • Honorarium
  • I&D
  • I&D
  • Trade Show
  • Contingency Plan
  • Lead Time
  • Post Event Report
  • Waitlist
  • CVB
  • Risk Assessment
  • Pre Registration
  • Data Protection

Action Verbs

  • Plan
  • Contact
  • Budget
  • Design
  • Book
  • Prepare
  • Strategize
  • Schedule
  • Organize
  • Manage
  • Contract
  • Supervise
  • Set-Up
  • Communicate
  • Network
  • Develop

Resume Samples

1. Candidate seeking Event Coordinator role

Driven and passionate event coordinator with extensive knowledge and experience of event planning for large-scale corporate functions.

  • Planned effective corporate events for blue chip multi-nations
  • Managed budgets of $100,000+
  • Overall responsibility for booking keynote speakers, venues and entertainment
  • Developed a successful sales program to corporate partners increasing revenues by 10%
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  • experience8 years
  • BachelorEvents Management
  • ILEAMember
  • Managed20-40 people teams

2. Candidate seeking Wedding Planner role

I’m an organized and thorough event planner with more than 4 years of making dream weddings a reality. I use exceptional communication skills, to achieve the highest client satisfaction and to manage the many elements of a couple’s big day.

  • Designed unforgettable wedding day experiences from start to finish
  • Determined and maintained budgets with clients
  • Achieved first-class rapport with clients and received exemplary feedback on 90% of occasions
  • Communicated effectively with all key stakeholders in the planning process to achieve the most memorable celebrations
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  • experience4 years
  • MastersHospitality Management
  • CertificateWedding Planning
  • 90%5-star ratings