Administrative Assistant Resume Examples

Create the perfect Administrative Assistant Resume using our professional tips and examples

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Professional Resume Samples for a Administrative Assistant

Professional Resume Samples for Administrative Assistants

Administrative Assistant Resume Tips and Ideas

If you’re seeking employment as an administrative assistant, you should demonstrate your capabilities and experience within your resume. Job applicants must maintain conciseness and clarity while showing that they are the right fit for the job.

In the administrative assistant resume, you should indicate your expertise in carrying out multiple office-related tasks. Also, potential employers need to know your ability to manage and share information within an office.

Creating a professional administrative assistant resume can be difficult for some people. Hence, the resume tips outlined below will help you secure the job.

Top Tips

Format
  • A chronological resume would be best
  • Applicants with job gaps can use a combination resume

Online resume generators can help in developing a suitable resume

Design

Consider the following:

  • Colors
  • Layout of sections
  • Titles and Subtitles
Photo

No

Sections

    Required

  • Contact information
  • Objective of resume
  • Education
  • Work experience
  • Skills

    Optional:

  • Hobbies and interests
  • Awards
  • Languages
  • Volunteer work
Resume Length

1 x Letter Page – 8.5” x 11”

Format

The best resume format for an administrative assistant position is the chronological format. This format organizes your work history in a reverse chronological order with the most current listed first.

Also, the resume layout should enable the hiring manager to skim through easily. Potential employers need to quickly see the skills that an applicant has gained over the years. Clearly indicating your skills and strengths places you in a better position to be selected as the right fit.

In case you have job gaps in your work history, you can use a combination resume format.

Even the resume fonts should be selected carefully. Fonts determine the legibility of your content. For an administrative assistant resume, fonts such as Arial and Calibri can be used.

Job applicants who can’t craft their own resumes can use online resume makers. The templates help in creating winning resumes.

Design

An administrative assistant resume design can determine whether or not you get hired for the job. The design should promote readability so that hiring managers can easily identify specific details.

The design can vary based on the type of organization you intend to work for. Some employers have specific details that they require applicants to consider when drafting their resumes.

Before submission of the resume, you must ensure that you’ve used the right colors, properly organized the sections, included the proper titles, and featured all essential details.

Photo

Administrative assistant resumes should not have photos. Including a photo will make you susceptible to discrimination in the hiring process.

Sections of a Resume

An administrative assistant resume should have well-organized sections. These sections should be relevant to the job specifications.

When writing these sections, always consider the specific details hiring managers are looking for. This way, you won’t merely provide a resume section just because it has to be there. When you write with the hiring manager in mind, you’ll make sure the details provided increase your chances of getting hired.

The most important sections for an administrative assistant role include:

  • Contact information
  • Objective of resume
  • Education
  • Work experience
  • Skills

The following optional sections are beneficial too:

  • Certifications
  • Hobbies and interests
  • Awards
  • Languages
  • Volunteer work

Resume Length

An administrative assistant resume should be concise and straight to the point. In the US, a standard paper size of 8.5 x 11 inches is recommended. In Europe, an A4 page is enough. Ultimately, the best resume length is one page.

Administrative Assistant Resume Section Headings

Applicants should customize administrative assistant resume sections based on the job requirements. The sections that require a lot of attention include work experience, skills and education.

Work experience

One of the most crucial resume sections for an administrative assistant position is work experience.

Hiring managers need to know how long you have been in the industry. People with more experience are likely to be considered more than entry-level applicants.

Remember to indicate the length of time you held a similar position.

Above all, your work experience shouldn’t sound generic. You can avoid that by only listing critical tasks, featuring your achievements, and including statistics to show your performance.

Skills

Administrative assistants must possess time management, effective communication, and technology skills to perform their duties. Such skills show your ability to work in large teams and the capacity to handle the day-to-day challenges of the job.

Here too, the skills shouldn’t sound generic. You should list them starting with those that directly apply to the job, and only feature skills that are strictly related to that job.

Also, provide a bit more information on each skill. You can write a short and concise description of your use of the skill in your past job. For instance, you might write that you conducted accounting tasks in QuickBooks, instead of just writing QuickBooks proficiency.

Education

Always indicate your education level and certifications acquired. You’ll often find that many positions require a certain minimum level of education.

Although the education you have may be similar to other applicants, you can gain an edge over them by also mentioning specific coursework that matches the position you’re applying for. That will certainly grab the attention of hiring managers.

Administrative Assistant Resume Vocabulary & Writing Tips

Using the right words in your resume is a clear sign of you knowledge of the industry. It also shows that you’re applying for the right job.

Words to Use

  • Management
  • Office
  • Distribution
  • Excel
  • Documents/Files
  • Memos
  • Office equipment
  • Supplier agreement/Supply
  • Calendar
  • Team
  • Assistant

Action Verbs

  • Schedule
  • Format
  • Coordinate
  • Organize
  • Collaborate
  • Share
  • Distribute
  • Audit
  • Resolve
  • Edit
  • Analyze

Resume Samples

1. Candidate seeking Administrative Assistant position:

Resume summary statement: Experienced administrative assistant with exceptional skills in management and distribution of office information. Excellent ability to provide administrative and clerical support.

  • Successfully organized meetings and events.
  • Maintained effective communication by sharing information in the office.
  • Composed reports, illustrations, presentations and flyers.
  • Designed surveys and analyzed feedback.
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  • 4 years experience
  • BachelorAdministrative Professional
  • CertificationOrganizational Management

2.Candidate seeking Administrative Assistant role:

Resume summary statement: Dedicated Administrative Assistant with 5 years of experience. Possessing excellent analytical and organizational capabilities.

  • Promptly prepared and edited office documents.
  • Maintained high levels of effective communication by giving timely feedback.
  • Strictly adhered to confidentiality policies and procedures.
  • Properly coordinated requests from professionals and departments.
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  • 5 YearsExperience
  • MastersBusiness Administration
  • BachelorEconomics
  • CertifiedAdministrative Professional